Job Description

Job Description and Duties

Under the broad direction of the Deputy Secretary of State for Operations, the Chief, Management Services Division is responsible for the following:

• Provides leadership and oversight for administrative operations, including Contracts and Procurement, Business Services, Human Resources, Equal Employment Opportunity, Building Operations including building security and administration of the Safe At Home Program. Conducts meetings, conference calls and/or generates correspondence on sensitive legislative proposals, personnel matters, program audits, and general administrative functions. Negotiates difficult contract service agreements and testifies at legislative hearings. Administers the division's operations, handling of grievances, disciplinary matters, training, performance evaluation and maintenance of staffing.

• Participates as part of the Executive management team and influences decisions related to strategic planning objectives, information technology projects, and other enterprise-wide matters, such as risk management, workforce and succession planning and organizational development.

• Develops and administers policy regarding contracts and procurement, human resources, business services, building operations, and the Safe At Home Program within the Secretary of State's Office. Communicates policy and expectations to all employees and is responsible for enforcement and consistent application of the administrative policies.

You will find additional information about the job in the .

Minimum Requirements

This position does not have a Classification Specification. Requirements and qualifications for this position can be found in this announcement. For additional questions, please contact the hiring department listed below.

Additional Documents

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 8/1/2025

Who May Apply

Individuals who are eligible to be appointed to this Career Executive Assignment (CEA) by the State of California.

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Secretary of State

Attn: Natalie Venegas

1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Secretary of State

Natalie Venegas

1500 11th St - 4th Floor - Suite 475

Sacramento , CA 95814

Please drop off applications at the first floor lobby rotunda.

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - Candidates are required to provide answers to the seven (7) questions listed in the Evaluation Criteria listed below. Please ensure to read the sections titled Statement of Qualifications and Evaluation Criteria carefully. The candidate's responses to the seven (7) questions will be scored against pre-set criteria and will represent 100% of their score.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Human Resources Contact:
Natalie Venegas
(916) 653-6974
Nvenegas@sos.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Sarah Bielski
(916) 653-6974
sbielski@sos.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Statement of Qualifications

The examination process will consist of a Statement of Qualifications evaluation.  The Statement of Qualifications will be used to evaluate education and experience as it relates to the “Evaluation Criteria” listed below.  The evaluation will constitute 100% of the candidate’s score.   The Statement of Qualifications shall be no more than three (3) pages in length, using business professional font, font size and formatting. It should include any relevant education, training and/or certificates earned that would contribute to the applicant’s success in the position.

Job Tags

Full time, Contract work, Work at office,

Similar Jobs