Job Description

Job Summary:

The Facilities Coordinator is responsible for ensuring the smooth day-to-day operation of facility functions across all company properties (offices, showrooms, warehouses, retail stores), with a primary focus on retail stores. This role focuses on repairs and maintenance, HVAC maintenance, vendor coordination, office space management, safety compliance, and project management. The ideal candidate is highly organized, detail-oriented, self-motivated, and thrives in a fast-paced environment with a strong focus on communication and efficiency.

Key Responsibilities:

• Serve as the main point of contact for all facility-related inquiries and issues.
• Coordinate and monitor facility maintenance and repair activities, ensuring timely completion and minimal disruption.
• Manage relationships with vendors, service providers, and contractors; obtain quotes and oversee scheduled work.
• Support the setup and maintenance of workstations, common areas, meeting rooms, and office supplies.
• Maintain records of building maintenance, inspections, and safety compliance.
• Monitor facility budgets and assist with invoice processing and expense tracking.
• Assist with space planning and office moves, including furniture coordination and equipment logistics.
• Ensure cleanliness, security, and safety standards are upheld across all facilities.
• Respond promptly to facility emergencies and troubleshoot issues as they arise.
• Collaborate cross-functionally with all other departments to support company initiatives and facility needs.
• Assist the Construction department with project-related scheduling and vendor coordination.
• Assist and support HQ-based Facilities Department employees with building maintenance and operational tasks, as needed.

Qualifications:

• 3+ years of experience in high-end retail facilities coordination and management.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office Suite and/or facilities management software.
• Ability to prioritize tasks, manage multiple projects, work independently, and adapt to a fast-paced, constantly changing environment.
• Knowledge of building systems, maintenance procedures, and safety regulations.
• Ability to travel up to 25% of the time.

Working Conditions:

• May require occasional lifting (up to 25-50 lbs), walking, or standing for extended periods.

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