Job Description

Job Description

Job Description

Part-Time Assistant Archivist

Bryan-Lang Archives

FLSA: Non-Exempt

Pay: $12.50/hr

JOB SUMMARY

This position is responsible for assisting the Archivist in the administration of the Bryan-Lang Historical Archives, including day-to-day operations, staff management, research assistance, and preservation and management of archival holdings.

MAJOR DUTIES

• Assists in the development, management, and operation of automated systems for the archives.

• Performs support duties: assists with collection and building surveys to determine holdings and environmental needs; assists in monitoring and maintaining supplies, equipment, and reference materials; assists in monitoring documentation on treatment activities; assists in the maintenance of the building and physical environment in which materials are housed.

• Assists in the editing and preparation of publications, as necessary.

• Assists in training staff and volunteers, as necessary.

• Maintains effective public relations with public organizations, private organizations, and governments; ensures that the positions, objectives, regulations, and policies of the archives are understood by the general public.

• Assists in the arrangement and description of archives and manuscript collections.

• Assists in the accessioning and de-accessioning of materials into and out of the collections: documents ownership status, condition, loan period, etc.; verifies contents of submitted documents; prepares materials for proper storage; annotates forms and systems with required information.

• Assists in the arrangement, description, inventory, and cataloguing of records, published materials, and personal papers; produces appropriate in-house finding aids when needed.

• Provides guidance and assistance to researchers: locates and retrieves materials, searches materials for requested inquiry, maintains correspondence file, advises and assists on both routine and complex inquiries.

• Conducts special research projects as directed by the Archivist or the Archives Board.

The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform. The omission of specific statements of duties or responsibilities does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of library/archival science, principles, and practices.

• Knowledge of reference methods, resources, and services.

• Knowledge of the archives policies and procedures.

• Knowledge of county history.

• Knowledge of the community served by the archive.

• Knowledge of the archives’ collections.

• Skill in conducting research.

• Skill in the use of computers for word processing, database creation, and specialized software relevant to the field.

• Skill in public and interpersonal relations as well as in oral and written communication.

• Skill in communications, both verbal and written, detail oriented, ability to work independently.

SUPERVISORY CONTROLS

The Archivist assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

GUIDELINES

Guidelines include Bryan-Lang Archives standards and procedures. These guidelines require judgment, selection, and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied archives management duties. The number of materials in the collection contributes to the complexity of the position.

• The purpose of this position is to manage the functions of the Bryan-Lang Archives. Successful performance contributes to the collection, maintenance, and accessibility of archival records.

CONTACTS

• Contacts are typically with co-workers, other county employees, librarians, archivists, historians, educators, curators, genealogists, museum directors, archaeologists, linguists, authors, land surveyors, and members of the general public.

• Contacts are typically to give or exchange information, resolve problems, motivate persons, justify or settle matters, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, stooping, bending, crouching, or walking. The employee frequently lifts light and heavy objects, climbs ladders, and utilizes the sense of smell.

• The work is typically performed in an office or in records storage areas.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

• Experience with the general operation of digital scanners and proficiency in Microsoft Office Suite.

• Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated.

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